Progress report & annual status conversation
The supervisor conducts an annual status conversation with their doctoral students. This consists of two separate parts, the progress report and the annual status coversation.
Doctoral students who have been definitively admitted write an annual progress report on the status and planned progress of their research project, as well as on any significant deviations from the research project described in the doctoral plan. A template is available here.
It is the responsibility of the conversation participants to keep this document until the completion of the doctorate.
The supervisor must conduct an individual status conversation with each doctoral student at least once a year based on the progress report.
The annual status conversation consists of two separate parts:
- Academic progress
- Assessment, career and personal development
The first part deals with the doctorate and the research work. The previously written progress report forms the basis for this conversation where all points recorded in the doctoral plan, the next steps and, if necessary, significant changes to the research project are discussed. It is recommended to involve the second advisor in the first part.
The second part is a development discussion that includes mutual feedback and the further development of competencies. This part is conducted confidentially between the supervisor and the doctoral student. A template is available here.
In any case, both parts - the progress report and the result of the annual status conversation - are sent to the second advisor for information.
It is the responsibility of the conversation participants to keep this document until the completion of the doctorate.